Rules of Presentation and Information for Authors Presenting Posters

THE SOUTHEASTERN SURGICAL CONGRESS
February 21 - 24, 2015
Chattanooga Marriott & Chattanooga Convention Center

IMPORTANT DATE

January 16, 2015. Absolute Due Date for Manuscripts to be sent to assigned discussants and submitted to The American Surgeon.
ALL Program presentations are required to submit to The American Surgeon, Residents' Forum & Posters are encouraged, but not required to submit a manuscript.

PHYSICAL DATA FOR POSTER

Size - 4' x 4' "tackable" board

Color - Background color not available prior to meeting

Structure - Use graphs, drawings, and photographs with narrative text for a more interesting poster.  As a minimum use 24 point type for narrative and 32 point type for headings to be legible several feet away.

Materials - Bring thumbtacks or push pins to mount materials to poster.

Time - Attend your poster during breaks of the meeting each day as much as possible, but especially at the time scheduled for rounding.

Privacy - Protect patients by eliminating ALL patient or hospital identification from photos, charts, etc.

PRESENTING YOUR POSTER

Your Audience - You will be speaking to experienced surgeons and surgeons in training who wish to learn from your experience and research.  Data should contain information that will help them improve the quality of care for their surgical patients and stimulate ideas and interest in surgical education.

Each Poster will be FIVE minutes, thus be brief and succinct when presenting you poster:

  • The title
  • The Aim/ Goals of your Study
  • KEY results (Not all the results, just the important points)
  • Conclusions – What should the audience learn from your poster

Be prepared to answer questions put to you by the Rounding Professors or by surgeons who are making rounds with the Professors. Residents should have a senior author or faculty adviser on hand to assist with discussion.

Your Presentation - Your poster must be up by 6:15 AM Sunday, February 22, and must stay up until 12:00 PM on Monday, February 23.  You must remove it by 4:00 PM on February 23.  The Southeastern Surgical Congress is not responsible for any materials remaining after 4:00 PM. You must be at the poster during Grand Rounds and breaks on Sunday and Monday. This requires that you arrive in Chattanooga on Saturday, February 21, 2015, and not leave until after 2:00 PM on Monday, February 23 2015.  You are also required to register for the Scientific Meeting and pay appropriate fees. The CME Committee will select a team of Rounding Professors to visit your poster for a few minutes of discussion.  The schedule for presentation to the Rounding Professors will be sent to you in January.

The Rounding Professors will also critique your manuscript if you have prepared one for publication; this procedure will allow papers to be published in the journal.

PUBLICATION OF PAPERS PRESENTED IN POSTER SESSION

Information is for preparing manuscripts of papers presented in the Poster Session to be considered for publication in THE AMERICAN SURGEON.  All manuscripts must be submitted electronically. Information guidelines are available on our website, www.sesc.org. When submitting manuscript, please note that the paper is being presented as a poster at the 2014 Annual Scientific meeting.

IF YOU ACCEPT A POSTER POSITION AND FAIL TO PRESENT YOUR POSTER, YOUR MANUSCRIPT WILL NOT BE ACCEPTED FOR PUBLICATION.