On-Line Abstract Submission Instructions
February 20 - 23, 2016
Hyatt Regency Atlanta, Atlanta, Georgia
Please Note Change for 2016 Abstract Submission: You will need to have 4 questions with 4 multiple choice answers ready to submit with your abstract or your abstract will not be accepted. At least one (1) of these questions MUST be case based. You may not use the following in your answers - "all of the above", "none of the above", or "true/false". If any of these answers are used, your abstract will not be accepted and will be returned for correction with no time extension given.
PRINT AND FOLLOW THESE INSTRUCTIONS
ALL ABSTRACTS are on-line submission only!
If the instructions are not followed, your abstract will be returned for corrections and no time extension will be given.
If you are a Medical Student, Intern, Nurse, Physician Assistant, or non-member Resident, you must e-mail a letter from your school, hospital, or surgeon confirming your status to firstname.lastname@example.org.
The Continuing Medical Education Committee of the Southeastern Surgical Congress is accepting abstract submissions to be considered for presentation at the annual scientific meeting to be held at the Hyatt Regency, Atlanta, GA, February 20-23, 2016.
Deadline for all abstract submissions is Midnight, July 9, 2015.
We DO NOT recommend that you wait until July 9, to submit your abstract.
Abstracts will be acknowledged by immediate submission confirmation on the internet.
If you do not receive a second confirmation via e-mail from Southeastern Surgical Congress (SESC) by July 14, 2015, please contact us.
Authors will be notified by e-mail in September, 2015, of acceptance. Only surgeons or surgeons in training, and medical students may present papers on the program. Nurses and Physicians Assistants are not considered surgeons in training but are permitted to present posters.
Residents and Medical Students in surgery are invited to submit abstracts of papers to be considered for presentation as a Gold Medal paper at the meeting. You must also be a Resident or Medical Student in February, 2016 to present a Gold Medal paper. Preference will be given to those that present clinical research. Abstracts may also be considered for the regular program and the Residents' Forum.
Title of the paper should be clear and concise. This on-line form will allow a maximum of 1800 characters [including spaces] using 12 point type, single spaced. Edit carefully and check for typographical errors.
Abstracts will be printed exactly as submitted.
There must have been no prior presentation or publication of the paper or DVD/videotape.
The first author listed is considered the principal and presenting author. Correspondence will be addressed to the first author and the Senior Author. Please include all authors in the block provided. It is important that your e-mail address be kept current with the Congress.
Do not identify your institution or city in your title or body of text.
Tables and graphs may not be included in abstracts.
Be sure to check either Scientific Program, Gold Medal Forum, Videotape or Poster Only.
Authors will have ten minutes for presentation of the paper with ten minutes allowed for discussion. The CME Committee will assign discussants for each paper. You will be notified of the discussant and their contact information in January, 2016.
A manuscript, prepared according to guidelines of THE AMERICAN SURGEON, must be turned in 4 weeks prior to the meeting for all papers selected for the Scientific Program and will be considered for publication in THE AMERICAN SURGEON. Manuscripts must also be sent to discussant no later than 4 weeks prior to presentation.
All abstracts chosen for any presentation of any kind, must register and pay appropriate fees for the Scientific Meeting.
FOR VIDEO, GOLD MEDAL AND POSTER ABSTRACTS
VIDEO PRESENTATIONS - Specific Instructions
The Continuing Medical Education Committee of the Southeastern Surgical Congress will review and select videos for showing at the 2016 Scientific Meeting of the Congress. All videos submitted for review must meet specifications as shown below.
- All DVDs must:
- Format must be MPEG-4 or iMOV format ONLY. Other formats will be sent back.
- Be filmed in color
- Be no longer than 10-12 minutes
- Include a sound track.
- Include no evidence of commercial support
- Not have been shown at a major meeting.
Actual DVD and abstract must arrive by the deadline of July 9, 2015.
Discussants for each videotape will be assigned by the CME Committee. The master copy will become the property of the Southeastern Surgical Congress if accepted for showing on the 2016 program.
GOLD MEDAL FORUM ABSTRACTS - Specific Instructions
Only those who will be Medical Students, Surgical Residents, or Surgical Fellows in February, 2016, may submit abstracts to be considered for presentation in the Gold Medal Forum.
Six papers will be selected from the submitted abstracts for presentation in the Gold Medal Forum. Clinical research projects applicable to surgery will be given primary consideration.
Abstracts submitted for the Gold Medal Forum may be considered for presentation in the following categories:
- Gold Medal Forum
- Regular Scientific Program.
- Residents' Forum.
- Poster presentations.
Authors will be notified of the decision of the CME Committee in September, 2015. Details will be provided at the time of notification.
POSTER SESSION ABSTRACTS - Specific Instructions
There can only be one poster per resident or speaker and one speaker cannot present the poster of another. Unless the speaker presents his/her work in person a poster cannot be submitted for publication.
Increased emphasis has been placed on the Poster Session by the CME Committee. Abstracts may be submitted only for the Poster Session. Other abstracts sent may also be considered for the Poster Session.
Posters will be presented in a Grand Rounds format at an assigned time.
Presenters are required to be present every day during Grand Rounds and breaks of the meeting as stated in the program.
Presenters must agree to abide by Poster Presentation Rules that will be sent with the Poster Acceptance letter and available on our website. If you will be unable to fulfill the requirements, please do not accept a poster position.
PRESENTING YOUR POSTER
Your Audience - You will be speaking to experienced surgeons and surgeons in training who wish to learn from your experience and research. Data should contain information that will help them improve the quality of care for their surgical patients and stimulate ideas and interest in surgical education.
Your Presentation - Poster board size will be 4' x 4'. Your poster must be up by 6:15 AM Sunday, February 21, and must stay up until 2:00 PM on Monday, February 22. You must remove it by 4:00 PM on Monday, February 22. The Southeastern Surgical Congress is not responsible for any materials remaining after 4:00 PM. You must be at the poster during Grand Rounds and breaks on Sunday and Monday. This may require that you arrive in Atlanta on Saturday, February 20, 2016 and not leave until after 2:00 PM on Monday, February 22, 2016. You are also required to register for the Scientific Meeting and pay appropriate fees. The CME Committee will select a team of Rounding Professors to visit your poster for a few minutes of discussion. The schedule for presentation to the Rounding Professors will be sent to you in January. IF THE SPEAKER CANNOT ATTEND FROM SATURDAY THROUGH MONDAY, PLEASE DO NOT ACCEPT A POSITION.
In order to have your abstract considered for presentation, the Faculty Disclosre Statement must be completed and returned by July 24, 2015. TYPE in your name where it says "Name" and TYPE in the title of your abstract where it syas, "Titile of Presentation." DO NOT put any information in the "Date and Time of Session."